Organization: how to become organized
- Posted by: admin
- Category: Productivity
Even the most recent slob heard about the principles of the organization-clean, well-designed workplace, where everything is at hand, the system of storage of information, records, schedules, etc. Moreover, he certainly saw examples that prove their performance. That’s just disciplined him to follow them, is not enough. This is a popular excuse, they say, the organization is boring, an organized person becomes a slave to your habits and time.
Is that so? By no means. The organization is a certain habit. And we all have habits. Only one is a habit of scattering everything, and others to keep in order. The first is not necessarily bad, but only as long as it does not harm life, killing productivity and taking time.
Habits of organized people
Develop the following habits to become an organized person.
Often, when a person has not forgotten something, it is not because of a good memory, but because he wrote down the most important things. Trying to remember everything will not help to become organized, it is rather a sign of laziness.
Write down everything: a list of products to buy, movies to watch, books to read. You can use a paper diary, phone or computer.
Make schedules and set deadlines
Make schedules, tables and schedules. Set deadlines and goals. Without these simple techniques, it is very difficult to control what is happening in your life.
Remember that if there is even the slightest reason not to do anything, you will immediately grasp it. Therefore, a competently drawn up plan is a kind of way not to let yourself get away from work, because here it is, defined and understandable.
Get rid of procrastination
Procrastination is one of the main problems of modern man. Even without straining, you can provide yourself with food and have a roof over your head. Which means we can put off the important stuff and do something nice, right? No, because that’s the way you make a choice in favour of momentary pleasure, missing the opportunity to do something meaningful.
The longer you put off work, the harder it will be to take up. Therefore, it is necessary to introduce the habit of doing important things immediately after awakening.
Clean the house regularly
Cleaning-an act not only useful but also symbolic. You thus show yourself that you bring order to live and do not accept chaos.
Clean the apartment at least once a week. This will allow you to find the right tools in seconds and not to delay important things.
Buy everything you need for work and study
As we have already said, a person likes to come up with excuses not to work. The organization is out of the question. If you do not have a notebook, pen, paper clips and other office supplies, you risk missing the moment of inspiration when you are drawn to work. And when not pulling, but you need to start much simpler, when all you need is at hand.
If something can distract you, it is sure to distract. Don’t test your willpower. In the reading room of the library is difficult to do something else, because no one pulls you, the wall does not yell TV or radio, and the neighbours above do not sing in the shower “Macarena”. The fewer stimuli-the easier it is to focus on the important.
A lot of wo
rkIn order to become organized, you first need to work very hard. This is necessary to understand where to put more and where less effort.
You can read David Allen’s Book “how to get things in order”, but there is little to take out of it. After all, he talks about people who work hard and should be productive. And if you are a fan of putting a minimum of effort, his advice is unlikely to help you.
Proceed from the fact that you need to work more than eight hours a day. And only when you start to notice that you can do it smarter, start using tips on productivity.
How to become focused and organized
Use the 3D method
This technique stands for Delete, Delegate, Do (delete, charge, act). As you can see, ” act ” is in the last place. If you want to learn how to work intelligently and stay organized, first remove all unnecessary or entrust some things to other people (this will be discussed separately below).
Delete all cases:
- which are urgent but not very important;
- which give a fake sense of progress;
- cause a lot of stress and it does not carry any meaning.
This is especially important when working with e-mail because it is necessarily a list of other people’s Affairs. These are the requests they send you. They take energy and time.
Of course, in some cases, the benefit of the answer you get as well as the person who wrote the letter. But only if your goals are in harmony. In all other cases, this is a distraction.
Delegate your business
If you have an assistant or a team of employees, entrust them with things they can do. The difficulty is that you can consider yourself a great expert, and all the rest – Amateurs. And even so, there are often when it is more correct to allow others to do the work normally other than to spend disproportionately much time to make it perfect.
If there are no such people, find them. Suppose you are a freelancer who works hard, gets enough money. I want not only to relax, but also to engage in self-development, for example, to learn English. What to do? Find another freelancer who can do some of your work.
If you can free up 50% of the time, reducing income by 10-15% – great! So you’re already beginning to follow Kiyosaki’s precepts.
Once you start thinking like that, you might want to go ahead and start working 4 hours a week, as Tim Ferriss wrote. Why not? Even if such an ideal result cannot be achieved, it is still necessary to strive for it.
Make a list of the three most important things to do
Make a list of the three most important things to do in a day. This will help to maintain the utmost clarity and concentration. The long list is tiring and makes you feel depressed and lost. It is unclear where to start, especially if a big project is on the nose. And that leads to procrastination.
Only three tasks, no more. Each of them should take from 1 to 2 hours. Make a commitment to fulfil them the next day, no matter what happens. No excuse. In addition, you can plan three cases a week, especially if they are quite voluminous.
And yet it is worth mentioning that sometimes management gurus disagree with this method. They believe that such lists lead to even more disorganization because in addition to the three cases there are still many small tasks that need to be performed. In any case, we advise you to try this technique and identify its pros and cons.
Other experts advise having two lists. The first will be the three most important tasks that you need to perform in the first place. In the second, what you have to do next. Consider this option.
Learn about all your shortcomings and weaknesses
Each of us has flaws and limitations. Those who ignore this obvious fact will face the same problems every day. So do not overestimate your capabilities.
Want to learn English and go to the gym three times a week? No problem, just take out a piece of paper and make simple calculations. Suppose you work 8 hours a day in an office, 2 hours on the road. We still need to get together in the morning and dinner in the evening, it is another 1 hour. You need to sleep, it’s another 7 hours. How much did you get per day? Don’t be fooled, the numbers don’t lie. Find another way to develop your skills. Something has to be sacrificed.
No matter how organized you are, part of the day is likely to be useless: meetings, traffic jams, meaningless conversations. And you need to relax and freshen up. Accept the restriction: you can’t find it all the time. But you can find it the most important. Therefore, the list of three tasks, which we wrote about above, is so important.
Create a list of ” Maybe someday»
People throughout the day can keep in mind the ideas and things to which today, hands just do not reach. They may be valuable or not, but right now, torturing yourself by revealing it is not worth it. And not to forget about them-just write them in a separate list. So they will stop bothering and distracting you.
Use the time-Boxing technique
Time Boxing is one of the best ways to organize yourself. The essence of it is that you reserve certain hours of the day for their valuable deeds and purposes.
Given example. The first hour after you Wake up do you devote to reading. This is not discussed, because self-development is incredibly important for you. Then work for 5-6 hours. Go to the gym or go for a run.
The point is to allocate a few hours for specific cases, but do not assign the exact time, but rather to book it.
Time-Boxing was used by some writers. They set aside for their work, say, 4 hours and sat down at the table. They had a choice to sit idle or to start writing. Few people feel comfortable during boredom, so the person immediately took up the task.
For example, you need to write an article. You booked 2 hours for this. Just sit down at the table and open the document in the Word. Don’t know where to start? Then write what exactly will be in the article. Come up with a title or create a paragraph that should be there for sure. Ideas will appear, it is only necessary to overcome the inertia.
Sharpen the saw
The Council may not seem necessary for the organization, but it is only at first glance. Sharpening the saw this is one of the principles of the book “Seven skills of highly effective people” Stephen Covey. The point is to regularly update your knowledge and learn new skills. That is, to invest in yourself at the level of:
- physical: exercise, eat right, avoid stress and sleep enough;
- emotional: communicate with positive people, love, be grateful, believe in yourself;
- mental: read books, try new things, play brain games, go to museums, be creative, meditate, brainstorm sessions;
- spiritual: continue to look for the purpose of life, be a good and worthy person, help others, donate money.
Stick to the minimalism
After all, the fewer things around you, the easier it is to be productive. Previously, there were no smartphones with a bunch of applications, the TV showed a couple of channels, no one heard about the Internet at all.
Minimalism, however, should not only be about things: it is also about the thoughts surrounding people (although someone will argue with this), about food. However, in everything you need to know moderation. Everything that surrounds you, one way or another affects the level of energy. To find out what’s taking her and get rid of it.
Use apps for productivity and organization
They are now a huge number, with some completely free, and others are not too expensive. Here’s what we can recommend: